Operations & Admin Coordinator

About the Role

The Operations & Admin Coordinator is the organisational backbone of Satori Academy. You will ensure that every operational system — from admissions and enrolment to facilities management and compliance — runs with precision and care. This is a role for someone who thrives on structure, loves solving logistical puzzles, and understands that a beautifully run school enables everything else to flourish. You will manage the admissions pipeline, coordinate with families throughout the enrolment journey, maintain records and regulatory compliance, and support the leadership team with scheduling, procurement, and event coordination. As a founding team member, you will also have the opportunity to design operational systems from scratch — building the processes and workflows that will scale as Satori grows. We are looking for someone who is detail-oriented but not rigid, organised but adaptable, and who brings warmth and professionalism to every interaction with families, staff, and partners.

What You’ll Do

• Manage the end-to-end admissions pipeline from enquiry to enrolment
• Maintain student records, attendance systems, and regulatory compliance documentation
• Coordinate facilities management, procurement, and vendor relationships
• Support the leadership team with scheduling, meeting coordination, and event planning
• Serve as a primary point of contact for parent enquiries and communications
• Design and document operational workflows and standard operating procedures
• Assist with HR administration including onboarding, contracts, and leave management

What We’re Looking For

• 3+ years of experience in school administration, operations, or office management
• Exceptional organisational skills and attention to detail
• Proficiency with productivity tools (Google Workspace, project management software, CRM)
• Experience with admissions or enrolment management systems is a plus
• Strong interpersonal skills and a service-oriented mindset
• Ability to manage multiple priorities in a dynamic startup environment
• Fluency in English required; Maltese or other European languages a plus

What We Offer

• Competitive salary with annual review
• Relocation package for international hires
• Professional development budget (€2,000/year)
• Daily mindfulness and wellbeing sessions
• Beautiful Mediterranean campus environment
• Founding team equity participation opportunity
• Flexible working arrangements and generous holiday allowance